Classified Ad Title:
Payroll Coordinator - Cuyahoga County Public Library

Post Date
3/6/2026

Expiration Date
4/3/2026

Details:
GENERAL SUMMARY
Under general direction from the Payroll Manager assists with various payroll and accounting tasks such as processing bi-weekly payrolls, monitoring and entering payroll data in system database, verifying accuracy of figures and computations and balancing and reconciling employee records.

JOB REQUIREMENTS
Competencies that an incumbent should be able to demonstrate and that are reflected in the knowledge, skills and abilities that lead to the satisfactory accomplishment of the Essential Job Functions below, include Communications Skills; Feedback; Listening; Analytical Ability; Problem Solving Ability; Customer Service; Attention to Detail; Dependability; Taking Initiative and Responsibility; Computer Knowledge and Use.

Specific Knowledge, Skills, and Abilities required include:
• Knowledge of clerical accounting and bookkeeping procedures as applied to reconciling bank accounts, verifying and posting financial data.
• Knowledge of payroll processing procedures.
• Knowledge of standard office procedures and practices.
• Proficiency in the use of personal computer software or systems applicable to the essential functions of the job, which may include any or all of the following: email/calendar software, internet/intranet browsers, word processing (preferably Microsoft Word), spreadsheets (preferably Microsoft Excel), database software, and various systems or software used by Cuyahoga County Public Library.

• Experience working with payroll software.
• Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners, calculators, and telephones.
• Interpersonal skills necessary to work courteously and effectively with other employees.
• Ability to think analytically and act with integrity.
• Ability to maintain the confidentiality of information and professional boundaries.
• Ability to accurately organize and maintain paper documents and electronic files.
• Ability to detect errors, determine causes, and make corrections as appropriate.

ESSENTIAL JOB FUNCTIONS
• Complies with Cuyahoga County Public Library’s policies, rules, guidelines, procedures, requirements, standards, and practices applicable to the job, including) but not limited to) work scheduling and attendance, customer service, use of Library property, computer use, personal conduct, and confidentiality.
• Assists with verifying that all time cards have been approved and coded properly by supervisors. Verifies that proper pay codes are used on Sundays and other appropriate occasions.
• Assist with reviewing the benefit changes for retroactive adjustments. Reviews changes to employee standard hours and ensures the benefit file is updated accordingly for life and hospitalization. Works closely with Human Resources to maintain files and data. Reviews direct deposit changes and notifies employee if changes are needed.
• Assists with processing timesheets, creates adjustment entries on employee-by-employee basis when needed.
• Assists with the review of the payroll report for adjustments, manually entered data, and checks processed between payrolls.
• Assists with the reconciliation of vendor invoices for accuracy. Works with Human Resources if corrective actions are needed.
• Prepares journal entries to show the transfer of funds to the payroll accounts, including other entries to the General and Agency Funds, and gives the journal entries to the Director of Finance.
• Prepares spreadsheets to identify, record and support balancing third-party deductions checks with the payroll register. Process manual checks on occasion.
• Balances Agency Funds and reviews the totals with the Assistant Director of Finance.
• Reviews all IRS liens, garnishments and Child Support orders. Calculates withholdings, notifies employees involved and when indicated, updates electronic web sites in a timely manner.
• Maintains various departmental personnel records and files.
• Notifies the bank when manual checks are issued, stop payments, etc.
• Assists the Director of Finance with end of year tasks including auditing, distributing W-2s, and participating in the preparation for the upcoming tax year.
• Assists with researching earnings history for previous employees for OPERS clarification.

Summary Minimum Education & Experience Required
• Associates degree in related field. Bachelors preferred.
• At least (2) years of experience with customer service and/or accounting.

OTHER TESTING/LICENSES REQUIRED
• Criminal and credit background checks required, and pre-employment drug screens.

PHYSICAL DEMANDS AND WORKING CONDITIONS
• No major sources of working conditions discomfort, i.e. standard office work environment with possible minor inconveniences due to occasional noise, near-continuous use of a personal computer, and/or minor heating, cooling or ventilation issues


Website:
https://secure6.saashr.com/ta/6192694.careers?CareersSearch