Classified Ad Title:
Board Administrator/Executive Assistant - Cuyahoga County Public LIbrary

Post Date
2/20/2026

Expiration Date
3/20/2026

Details:
GENERAL SUMMARY
The Board Administrator/Executive Assistant serves as the primary liaison between the Cuyahoga County Public Library’s Executive Leadership Team and CCPL’s Board of Trustees and CCPL Library Foundation Board. This position provides comprehensive administrative and governance support to ensure the effective operation of both boards, facilitates clear and timely communication, and maintains accurate records in compliance with library policies, bylaws, and applicable regulations. The Board Administrator plays a critical role in supporting board operations, meeting coordination, documentation, and governance processes. In addition to board and governance responsibilities, this position provides administrative support and serves as a backup to the Executive Division Manager to ensure continuity of operations.

JOB REQUIREMENTS
Knowledge of:
• Public library governance structures, including the roles and responsibilities of library boards and affiliated foundation boards.
• Administrative practices, records management, and document retention standards within a public-sector environment.
• Meeting procedures, agenda development, and professional minute-taking standards.
• Nonprofit foundation governance and fundraising oversight as it relates to public libraries.
• Applicable policies, bylaws, and legal requirements governing public libraries in Ohio.
• The mission, values, and community-focused service model of the Cuyahoga County Public Library system.
• Executive-level administrative support practices in a public-sector or nonprofit environment.

Skill in:
• Providing high-level administrative and organizational support to multiple boards and committees simultaneously.
• Preparing clear, accurate agendas, minutes, resolutions, reports, and official correspondence.
• Communicating effectively, both verbally and in writing, with trustees, executive leadership, management staff, and external stakeholders.
• Managing time, priorities, and deadlines in a fast-paced public library environment.
• Using standard office software, document management systems, and virtual meeting platforms.
• Providing high-level administrative support to senior leadership and managing executive calendars and priorities.

Ability to:
• Maintain confidentiality and exercise sound judgment when handling sensitive board and governance-related information.
• Work independently with minimal supervision while coordinating closely with executive leadership and board leadership.
• Interpret and apply board bylaws, policies, and governance procedures accurately and consistently.
• Establish and maintain effective working relationships with Library trustees, foundation board members, library leadership, and staff.
• Anticipate administrative needs, track action items, and ensure timely completion of board-related tasks.
• Seamlessly transition between board support responsibilities and executive administrative support as operational needs require.
• Use a personal computer and job-related software or systems applicable to the essential functions of the job, including but not limited to email/calendar software, internet/intranet browsers, word processing, spreadsheets, database software, and various systems of software used by CCPL.

ESSENTIAL JOB FUNCTIONS
• Serves as the primary liaison between executive leadership, management, and the Board of Trustees and CCPL Foundation Board.
• Plans, schedules, and coordinates all board and committee meetings, including logistics, technology materials, and calendars.
• Prepares and distributes agendas, board packets, reports, and supporting documentation in collaboration with leadership and staff.
• Attends board and committee meetings to record accurate minutes and track decisions and action items.
• Maintains official records for the CCPL Board of Trustees and the CCPL Foundation Board, including minutes, resolutions, bylaws, policies, and committee documentation.
• Manages board correspondence, communications, and document distribution in a timely and professional manner.
• Supports board member onboarding, orientation, elections, appointments, and term tracking.
• Coordinates governance-related reporting, compliance documentation. Assists with board evaluations, governance reviews, and process improvement initiatives.
• Supports internal creation of presentation and report materials as needed.
• Performs data entry into donor database for special events and specific campaigns as needed.
• Maintains confidentiality and professionalism in all board-related matters.
• Serves as backup to the Executive Division Manager, providing coverage during absences or peak workload periods.
• Assists with preparation of executive-level materials, reports, presentations, and internal communications.
• Coordinates logistics for executive meetings, events, and off-site engagements as needed.
• Manages confidential and time-sensitive information related to executive leadership and library operations.
• Supports cross-departmental administrative needs to ensure continuity of operations.
• Assists with special projects and events that are related to the Board of Trustees and the CCPL Foundation Board.
• Complies with Cuyahoga County Public Library’s policies, rules, guidelines, procedures, requirements, standards, and practices applicable to the job, including but not limited to work scheduling and attendance, customer service, use of Library property, computer use, personal conduct, and confidentiality.
• Performs other duties as assigned.

Summary Minimum Education & Experience Required
• Associate’s or Bachelor’s degree, or equivalent combination of education and experience.
• A minimum of three (3) years of experience providing administrative support, board support, or governance support in a public-sector, nonprofit, or similar environment.
• Experience working with boards, executive leadership, or committees is preferred.
• Criminal background checks are required, and pre-employment drug screening.

ORGANIZATIONAL COMPETENCIES
• Accountability
• Customer Focus
• Communication
• Collaboration
• Integrity
• Adaptability

PHYSICAL DEMANDS AND WORKING CONDITIONS - LIGHT
• The work environment involves everyday risks or discomforts that require normal safety precautions typical of offices, which includes the need for general safe workplace practices with office equipment and computers, avoidance of trips and falls, and observance of fire regulations.
• The noise level in the work environment is usually quiet to moderate.
• This position is performed in an office setting although off-site meetings in various settings occur.
• Lift light objects [less than 20 pounds] and carry them short distances [20 feet or less].
• The schedule is generally normal business hours Monday through Friday although there is a requirement to perform work, attend meetings and events before or after normal workings hours, and occasionally on weekends and evenings.
• This position may occasionally require more than 40.0 hours in a workweek without additional compensation to perform assigned job duties and may be “on call” any time for emergency response.
• Some local travel by personal automobile and a valid drivers’ license is required


Website:
https://secure6.saashr.com/ta/6192694.careers?CareersSearch=&lang=en-US