Classified Ad Title:
Collection & Discovery Assistant - Cuyahoga County Public Library

Post Date
6/16/2025

Expiration Date
7/14/2025

Details:
CCPL is currently seeking a Collection & Discovery Assistant here in Northeast Ohio. This individual will be joining an engaged staffed team that is eager to promote our mission of being at the center of community life by creating an environment where reading, lifelong learning and civic engagement thrive.

We offer:
- Competitive benefits
- Great pay
- Work life balance
- Top of the line programming
- Engaging wellness plan
- And so much more.

Review the summary of the job description below AND apply today: 6192694:Career Search


GENERAL SUMMARY
Under moderate supervision, places and tracks orders for materials with vendors. Verifies, sorts, stacks, marks, and unpacks shipments of new materials.. Receives materials by inputting invoices and creating a daily electronic file for Finance. Returns materials to the vendors for credit. Screens and prepares Materials Requests for physical and electronic items. Creates and maintains excellent relationships with both internal and external customers and vendors.
JOB REQUIREMENTS
Specific Knowledge, Skills, and Abilities required include:
1. Ability to demonstrate proficient usage of English grammar, spelling and punctuation rules, and to utilize simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
2. Ability to gain knowledge of standard office procedures and practices.
3. Ability to learn aspects of ordering procedures.
4. Ability to detect errors, determine causes, and make corrections as appropriate.
5. Ability to accurately organize and maintain paper documents and electronic files.
6. Ability to think analytically and apply sound judgment, resolve problems, make effective decisions, and act with integrity.
7. Skills necessary to develop and maintain effective and appropriate working relationships with coworkers, customers, vendors, and/or representatives of other agencies.
8. Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners, calculators, and telephones.
9. Ability to demonstrate proficient use of personal computer software or systems applicable to the essential functions of the job, which may include (but not be limited to) email/calendar software, internet/intranet browsers, word processing, spreadsheets, database software, and various systems or software used by CCPL.
10. Ability to gain knowledge of ACQ department procedures and practices.
11. Ability to understand and adhere to established priorities in workflow.
12. Ability to handle multiple tasks simultaneously with frequent interruptions, including the ability to successfully prioritize.
13. Ability to gain knowledge of all aspects of shipping/receiving procedures.
14. Ability to apply advanced organizational, problem solving and analytical skills.
15. Skill in prioritizing, coordinating and scheduling work.
16. Skill in exercising advanced level of verbal, interpersonal and customer service.
17. Ability to communicate effectively both orally and in writing.
18. Skill in advanced application of written and oral communications.
19. Ability to provide comprehensive customer service, including delivery of accurate, prompt, and courteous assistance, both orally and in writing.
20. Skill in reviewing work for correctness, completeness and accuracy.

ESSENTIAL JOB FUNCTIONS
1. Investigates shipments received with insufficient paperwork. Follows up with vendors regarding unfulfilled and standing orders.
2. Orders replacements for defective, lost or stolen, and incorrect purchased materials, following various vendor guidelines, coordinates returns with shipping labels, invoices, etc. and prepares them for shipping. Searches account information at vendor-supplied websites, researches orders
and checks status.
3. Enters invoice and information in the database. Searches, edits and deletes records of materials in the database as necessary.
4. Prints/files purchase orders as needed.
5. Works standing orders such as comics, world language and other specialties such as playaways, video games and miscellaneous orders.
6. Communicates with branch staff and other library staff to coordinate the routing of materials to and from ACQ; Places holds on additional copies from the public collection.
7. Operates Stacker to bring pallet into Receiving Area. Sorts boxes of incoming materials Unpacks cartons of new materials and inspects the materials for defects and accuracy.
8. Separates invoices from packing slips. Pulls special order invoices using packing slip. Adds flags to Hot materials, Prime Picks, Carts with Holds, and Materials with Release Dates.
9. Receives new materials into the library system. Adds flags to Hot materials, Prime Picks, Carts with Holds, and Materials with Release Dates.
10. Verifies the accuracy of invoices checking for correct bibliographic information (title, ISBN, etc.) and quantities received. Notifies and delivers defective materials and materials received in error to the Returns Clerk.

Summary Minimum Education & Experience Required
1. High school diploma or GED.
2. At least two years of clerical or circulation experience. Some experience with basic accounting/bookkeeping procedures or purchasing preferred.
3. A combination of appropriate education and experience may be substituted for the minimum education and experience requirements.

OTHER TESTING/LICENSES REQUIRED
1. A criminal background check is required, as are pre-employment drug and nicotine screens.
PHYSICAL DEMANDS AND WORKING CONDITIONS
1. No major sources of working conditions discomfort, i.e. standard work environment with possible minor inconveniences due to occasional noise, crowded working conditions, and/or minor heating, cooling or ventilation problems.
2. Work requires routine lifting of moderately heavy items, such as computer equipment or records boxes (over 25 pounds and up to 50 pounds), pushing full carts, and/or standing for long periods of time and/or frequent stooping or bending.
3. Occasional minor discomforts from near continuous use of computer terminal and keyboard.
4. Occasional hazards associated with use of sharp tools such as box cutters, knives, etc.
5. Ability to operate a Stacker to move pallets.


Website:
https://secure6.saashr.com/ta/6192694.careers?CareersSearch=&lang=en-US