Classified Ad Title:
Fiscal Officer - Northeast Ohio Regional Library System (NEO-RLS)
Post Date
11/20/2024
Expiration Date
1/6/2025
Details:
POSITION SUMMARY
NEO-RLS’s Fiscal Officer is appointed by and responsible to the Board of Trustees. The incumbent is responsible for keeping all financial records and managing all financial functions of the Northeast Ohio Regional Library System in accordance with all federal, state, and local laws.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
• Plans, directs, implements, and evaluates all the financial operational activities of NEO-RLS to ensure sound fiscal controls.
• Manages the organization’s financial systems including the issuance of purchase orders, verification of invoices, processing of accounts payable and accounts receivable, and writing and signing checks.
• Generates letters of intent, invoices for membership optional program fees, group purchases, sales of materials, lost/damaged items, etc., and tracks payment.
• Generates and tracks vouchers.
• Processes payroll.
• Works with the Executive Director in preparing the budget based on goals and programs as determined by the Executive Director and Board of Trustees.
• Secures adequate insurance for NEO-RLS’s property, equipment, employee, and Board liability and keeps it current.
• Prepares and completes all necessary monthly, quarterly, and annual financial reports as required by law, the Board of Trustees, the Auditor of State, and the State Library of Ohio. Maintains financial records in accordance with the Ohio Administrative Code.
• Invests NEO-RLS’s interim funds as the investing authority for the Board of Trustees.
• Available for Board meetings and monthly staff meetings (2-3 in-person, weekday meetings)
• Keeps Executive Director and Board of Trustees informed and advised of NEO-RLS’s financial condition; prepares formal Board documents and resolutions in conjunction with the Executive Director; serves as liaison to the Board’s Finance Committee; and attends meetings of the Board of Trustees and its committee when the financial obligations of NEO-RLS are discussed.
• Ensures compliance with relevant workplace and employment laws.
ADDITIONAL RESPONSIBILITIES
• Serves on the Board’s Records Commission.
• Ensures the Deputy Fiscal Officer has the necessary skills and training so the Deputy can maintain regular office functions in the absence of the Fiscal Officer.
• Works with the Executive Director to ensure a safe and appropriate work environment.
• Attends/participates in appropriate conferences, meetings, workshops, etc., to keep informed on changes in laws and developments in the field.
REQUIRED EDUCATION AND EXPERIENCE
• Bachelor’s Degree with finance or accounting focus or equivalent education and work experience, required.
• Minimum of three years of financial or accounting experience.
• Knowledge of accounting software.
• Ability to obtain CPIM certification.
• Demonstrated knowledge of administrative policies and state and federal laws governing public entity financial management and the investment of public funds, generally accepted accounting principles, fund and cash-basis accounting, and financial planning.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Ability to prepare and administer budgets.
• Excellent organizational skills and the ability to manage multiple priorities and projects.
• Ability to work independently and meet deadlines.
• Attention to detail and analytical ability to identify and correct errors.
• Must qualify to be bonded.
• Excellent oral and written communication skills.
• Knowledge of basic communications and technology.
• Knowledge of virtual meeting software such as Microsoft Team and Zoom.
• Demonstrated ethics and judgment when dealing with confidential information.
• Ability to work collaboratively as a member of a team in both in-person and remote environments.
• Ability to provide excellent customer service to members, library staff, and co-workers.
• Ability to identify and analyze information; collect, compile, and prepare work documents; and set up and maintain work files.
EQUIPMENT AND EFFORT REQUIRED
• Must be able to travel around the NEO-RLS region and, on occasion, outside of the region, to facilitate HR/FO Network groups, and attend meetings, conferences, and other events.
• Have a valid driver’s license, appropriate automobile insurance, and/or reliable means of transportation.
• Maintain a designated work-from-home space as outlined in the Telecommunication Policy, including reliable internet. A computer, printer, and work cell phone are provided.
• Ability to operate a computer and standard business office equipment.
• Must have the ability to move materials weighing up to 30 pounds and to place and retrieve items in cabinets from floor level up to 90 inches in height.
• Be available to work a flexible schedule that involves weekdays and occasional nights and/or weekends, out-of-town conference attendance, etc., where appropriate.
Salary:
Starting salary negotiable from $25-$30 per hour; based on relevant experience. 12-20 hours per week; non-exempt
Benefits:
15.0 hours personal leave with pay, per year.
Location:
Remote work with occasional in-person meetings in the Northeast Ohio area.
How to Apply:
Please submit a letter of interest, CV, or resume, and three references to Ragan Snead; Executive Director at ragan.snead@neo-rls.org with the subject: NEO-RLS Fiscal Officer
Deadline for applications: January 6, 2025
About:
The Northeast Ohio Regional Library System (NEO-RLS) is a partially state-funded, membership organization serving academic, public, school, and special libraries located in 22 designated counties of Ohio. NEO-RLS’s region includes 91 of the state’s 251 public libraries, 300 of the state’s 611 public school districts, 38 academic libraries, and over 100 special libraries. NEO-RLS is governed by a 15-member Board of Trustees. NEO-RLS is charged with assisting libraries to better meet the needs of their communities by creating opportunities to accomplish services and programs beyond individual capabilities and resources. NEO-RLS facilitates the work of libraries through services, professional development, and responsible fiscal management.
The Northeast Ohio Regional Library System is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, we welcome candidates who meet the minimum requirements to apply and will support their professional development to grow in this position.
Email:
ragan.snead@neo-rls.org
Website:
neo-rls.org