Classified Ad Title:
Administrative Assistant - Elyria Public Library
Post Date
4/12/2024
Expiration Date
4/30/2024
Details:
Job Title: Administrative Assistant – Full-Time 37.5 hours
Immediate Supervisor: Director
Position effective: May 2024
JOB RESPONSIBILITIES:
The Administrative Assistant plays a crucial role in advancing our library's mission by providing clerical support for the Director and the administrative team. This role combines data management, meeting preparation, and administrative support to create engaging experiences for our patrons and the members of our team.
• Provide comprehensive administrative and office support, including handling calls, typing, dictation, spreadsheet creation, faxing, printing, scanning, and maintaining files and contacts.
• Exhibit professional and polite communication via phone, email, mail, and in person.
• Act as the primary point of contact for internal and external clients, providing information and addressing inquiries, and regularly communicating on the director’s behalf.
• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the Library.
• Assist the Director in preparing for board meetings, including preparing, assembling, and distributing agendas, preliminary reports, and meeting packets, ensuring attendance at all sessions.
• Manage the preparation, accuracy, and timely distribution of meeting minutes.
• Assist with the onboarding, orientation, and training processes for new hires by coordinating logistics, facilitating paperwork, preparing materials, and providing ongoing support as needed.
• Provide clerical support to trustees and library partnerships as directed.
QUALIFICATIONS:
• High School Diploma or Equivalent
• Three (3) or more years of relevant experience preferred.
• Skill in customer service with the ability to communicate with a diverse audience.
• Excellent communication and time management skills
• Strong organizational abilities to maintain digital and physical files and records.
• Computer proficiency
• Experience in keeping accurate meeting minutes and maintaining organized records.
• Welcoming and professional demeanor
Hours: 37.5 hours per week, including evenings & weekends
Starting Rate: $18.00 Hourly commensurate with experience.
To apply to this position please visit our website: www.elyrialibrary.org for full job description and submit your resume to the HR Director at apply@elyrialibrary.org.
In your application, we invite you to address the following key points in your cover letter:
1. Share Your Biggest Success in Your Current Role:
Please highlight your most valued accomplishment in your current or recent role. We're eager to hear about a personal success story that showcases your skills and contributions.
2. What excites you most about the opportunity to work as an administrative assistant who will support the Library admin team?
3. How do your skills and experiences align with the needs of the role?
Website:
https://www.elyria.lib.oh.us/employment