Classified Ad Title:
Archivist and Records Manager—Libraries and Archives - The Brooklyn Museum, Brooklyn, NY
Post Date
6/22/2022
Expiration Date
9/20/2022
Details:
Archivist and Records Manager—Libraries and Archives - The Brooklyn Museum, Brooklyn, NY
The Archivist and Records Manager manages the Museum Archives and helps implement an institutional records management program based on best practices. The position is responsible for stewarding historical materials in all formats, and will supervise the work of interns, fellows, and volunteers dedicated to the Archives. The Brooklyn Museum is one of the oldest and largest art museums in the United States, and our Archives contain primary sources going all the way back to our founding in 1823 as the Brooklyn Apprentices’ Library. Today, this collection comprises more than 3,200 linear feet of materials that include correspondence, photographs, scrapbooks, vertical files, ephemera, blueprints, negatives, slides, and video and sound recordings.
Qualifications:
A successful candidate will meet many of these requirements, and have the desire and capacity to learn the rest on the job.
ALA-accredited Master’s degree in library and information science with a concentration in archives
Minimum of five years’ experience working with archives including the acquisition, organization, cataloging, and processing of archival collections
Minimum of two years’ experience working in an art museum, preferably one with an encyclopedic collection
Excellent attention to detail
Excellent written and verbal communication skills
Excellent research and comprehension skills
Strong organizational and time-management skills
Strong interpersonal skills for working with all staff, the public, and potential donors
Proven ability to remain discreet and handle confidential information without supervision
Proficient technical skills including experience with MS Access and ArchivesSpace
Demonstrable understanding of archival cataloging standards including EAD and DACS
Knowledge of current archival issues and trends, particularly for descriptive standards, electronic records, and digital preservation
Experience with space planning and/or collection relocations
Additional Qualifications:
Archival certification preferred
Experience with NAGPRA requests preferred
Experience implementing a records management program desired
Reading knowledge of foreign languages desired
Physical Requirements:
Ability to visually inspect work and surrounding physical areas
Ability to carry out physical maneuvers that will include lifting, carrying, pushing, pulling, kneeling, climbing, balancing, stooping, crouching, and reaching
Ability to lift boxes weighing up to forty pounds
Ability to work in dusty and dirty environments
Responsibilities:
Oversee all functions of the Museum Archives to ensure the preservation and improve the accessibility of a collection comprised of a variety of formats, including correspondence, photographs, scrapbooks, vertical files, ephemera, blueprints, negatives, slides, and video and sound recordings
Responsible for the retrieving, reviewing, sorting, arranging, rehousing, cataloging, documenting, publishing, and returning of materials to shelves
Create and uphold policies and procedures for the maintenance and access of records
Assist all Museum staff and public researchers with inquiries requiring archival material while maintaining confidentiality
Monitor all Archives research visits in reading room
Evaluate trends in museum archives and records management, and make recommendations for improvements in policies and procedures
Continue the implementation of ArchivesSpace and transition from MS Access
Work across all Museum departments to begin implementing a records management program, including creating retention/disposition schedules for active/inactive records
Advise all Museum staff on proper record-keeping practices and procedures, especially in regards to vital records and disaster planning
Identify, collect, analyze, and communicate statistics for Archives as requested
Develop long-range planning for the Archives in coordination with the Director of Libraries and Archives
Recommend collections for digitization, including identifying potential funding sources
Assist with writing grants in collaboration with the Director of Libraries and Archives and the Development team
Supervise the work of interns, fellows, and volunteers dedicated to the Archives
Assist with internal and external outreach efforts, including presentations and programming outside of normal office hours
Job Location: Brooklyn Institute of Arts & Sciences (Brooklyn Museum) - Brooklyn, NY
Start date: Immediately
Salary: $60,000-$70,000
Department: Libraries and Archives
Reports to: Director of Libraries and Archives
Position type: Full-time
Union status: Union
FLSA status: Non-exempt
Schedule: 35 hours per week, Monday through Friday, 9 am to 5 pm
Website:
https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=53881&clientkey=D1C379A2A0EA27DB27608853DAA83535